Warehouses management
Warehouse management
You can create a warehouse to represent any way to stock a product, relevant cases are :
- Building
- Shop
- Supplier
- Defective products
- Products reserved (for instance for a showroom, or internal usage)
Warehouses Settings
The warehouses management screen is available from menu
Inventory >> Warehouses
From there, you get the possibility to create/change any warehouse.
Note: Be careful to never delete your default warehouse, as it can lead to several problems in Connect.Add a new warehouse
At the right bottom corner of the screen, a button named as Add new warehouse will display the warehouse creation screen.
General
From the General tab, Fill the required fields.
- Main
- Advanced Options
- Address
- Product settings
- Purchasing setting
Main Section
Fields | Description |
Warehouse name | Specify the warehouse name |
Warehouse Type | Specify the warehouse type as shipping, Dropship, Pickup or None. Refer below for further details. |
Status | Warehouse status. Disabled warehouse(s)will not be displayed into MyFullfillment grids. |
| Primary warehouse | Set "No" for all warehouses |
Notes | You can specify the small notes. |
Warehouse Type
Depending on the warehouse type chosen, the system works accordingly.
- Warehouse of the type "Shipping" will be available from Order-preparation screen.
- Warehouse of the type "Dropship" will be available from Dropship screen.
- Warehouse of the type "Shipping" OR "pickup" will be available from the Bulk editor screen.
Advanced Option
Fields | Description |
Disable stock movements | Disable complete stock movements. Be careful when using this option. |
Warehouse for quantities to be received | If enabled, this warehouse will become a virtual warehouse, that only contains quantity expected from purchase orders. Use this option carefully |
Reset products location | If enabled, location will be reset for products once they are out of stock |
Enable WAC calculation |
Warehouse Address
Warehouse contact address like contact name, contact email, Company name, streets, Postcode, city, state/region, country, phone, fax.
Product Settings
| Fields | Description |
Use for sales statistics | If enabled, sales statistics will be calculated for this warehouse. |
Default warning stock level | Default warning stock level for all products associated to this warehouse. |
Default ideal stock level | Default ideal stock level for all products associated to this warehouse |
Enable automatic update | Enable the automatic calculation & update of warning and ideal stock levels |
Optimal stock level duration | Sales period to be covered without out of stock. In days, the default value is 15. Used in warning & ideal stock levels automatic update |
Warning stock% | Warning stock level automatically set to X% of the ideal stock level. Default value is 30% Used in warning & ideal stock levels automatic update |
Ignore statistics lower than 1 | If enabled, warning & ideal stock levels will be set to 0 when calculation is below 1 Used in warning & ideal stock levels automatic update |
| Enable kit products stock calculation | Enable stock level calculation for kit products (based on children products stock levels) |
Purchasing settings
Fields | Description |
Use for supply needs | If enabled, supply needs will be calculated for this warehouse |
Defective products warehouse | When a purchase order is received in this warehouse, all defective products will be sent to the warehouse selected |
Figures
Fields | Description |
In stock products | Number of « simple » products having physical stock in this warehouse |
Total quantity | Total physical quantity of « simple » products |
Total value | Overall value of products in this warehouse. The overall value is calculated as follows for each product : « {physical_qty} x {product_cost} » where {product_cost} is selected in the following order : 1) Product WAC 2) Primary supplier buying price 3) Product cost attribute |
Products
The overall details of the products associated to the warehouse will be listed in the table.
The product details that are shown on the grid are as follows:
SKU, Product name, Quantity in warehouse(physical stock), Quantity available, Quantitty to ship, shelf location, WAC, Supplier price, Total value(calculated with the quantity of products in warehouse and the price).Note : You can export this list to a CSV file, using the “Export” button above the grid.
Orders to ship:
This grid displays order items to be shipped from this warehouse.
Once an order is shipped, order items are removed from this grid.
Import
This feature should be used to update stock levels of warehouse products.
Expected file format and file specifications are described in the Import tab.
As a reminder, here are important points :
File extension : CSV / TXT
Separator : Semi-colon (; or ,)
Mandatory column : sku
Warning: Please use column names as described in the Import tab, using only lowercase letters.
As a reminder, usable column names in the import file are :
sku (mandatory or use barcode instead)
barcode (mandatory or use sku instead)
qty
shelf_location
warning_stock_level
use_config_warning_stock_level
ideal_stock_level
use_config_ideal_stock_level
When importing csv file make sure that the encoding type is in UTF-8.
Note : Only SKU(s) already associated to the current warehouse are importable.
That means you cannot associate new products to this warehouse using this import, but only change stock level of already existing ones.
If you try to import a SKU not already associated to the warehouse, the import will not process this row but will still process other ones.
CSV file example:
sku;qty;shelf_location;
24-MB01;1;A1
24-MB02;10;D4
Once your file is correctly formatted, simply select it with the Choose file button, then click on Save Warehouse.
This will process the import and display a message saying how many stock level have been correctly updated, and how many were not updated.
Note : If the file is not well formatted, it will display an error message to let you know what’s wrong with the current file.
Stock history
Use of Stock history is to have a track of everyday product count and the valuation amount in your specific warehouse.
Download of the CSV file with the overall stock with the specific products are listed.
Delete a Warehouse
To delete a warehouse, select the warehouse to delete from the grid, then at the bottom right corner you will find a Delete Warehouse button.
Click on this button to delete the selected warehouse.
Modify a Warehouse
To edit / modify a warehouse, select the warehouse to edit from the grid, then you will be able to edit any field.
Finally, click on Save Warehouse to save updated information.
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