Warehouse management
Warehouse management
You can create a warehouse to represent any way to stock a product, relevant cases are :
- Building
- Shop
- Supplier
- Defective products
- Products reserved (for instance for a show room, or internal usage)
Warehouses Settings
The warehouses management screen is available from menu
Inventory >> Warehouses
From there, you get the possibility to create/delete/modify any warehouse.
Note : Be careful to never delete your default warehouse, as it can leads to several problems in Connect.Add a new warehouse
At the right bottom corner of the screen, a button named as Add new warehouse will display the warehouse creation screen.
General
From the General tab, fill the required fields.
Fields | Description |
Name | Name of the warehouse. |
Contact | Contact of the warehouse holder. |
Email | E-mail of the warehouse holder. |
Status | Warehouse status. Disabled warehouse(s) will not be displayed into Connect grids. |
Fullfillment method | Select the warehouse fullfilment method. Shipping warehouses will be displayed and used into Order Preparation screen, Dropship ones will be used and displayed into Drop Shipping screen. |
Primary | Set "No" for all warehouses. |
Display on front | Set "No" for all warehouses. |
Use for supply needs | Consider or not orders to ship for this warehouse in supply needs calculation. |
Website | Website associated to the warehouse. Cant be changed. |
Notes | Add additional notes about this warehouse. |
Open hours | Not used. |
Address | Warehouse address. |
Figures
Fields | Description |
Sku's in stock | Number of in stock products affected to this warehouse |
Total products | Qty sum of all products affected to this warehouse |
Total value | Total cost of all products affected to this warehouse |
Products:
This tab summarizes stock levels of warehouse products.
Note : You can export this list to a CSV file, using the “Export” button above the grid.
Orders to ship:
This grid displays order items to be shipped from this warehouse.
Once an order is shipped, order items are removed from this grid.
Import:
This feature should be used to update stock levels of warehouse products.
Expected file format and file specifications are described in the Import tab.
As a reminder, here are important points :
File extension : CSV / TXT
Separator : Semi-colon (; or ,)
Mandatory column : sku
Warning: Please use column names as described in the Import tab, using only lowercase letters.
As a reminder, usable column names in the import file are :
sku (mandatory or use barcode instead)
barcode (mandatory or use sku instead)
qty
shelf_location
warning_stock_level
use_config_warning_stock_level
ideal_stock_level
use_config_ideal_stock_level
When importing csv file make sure that the encoding type is in UTF-8.
Note : Only SKU(s) already associated to the current warehouse are importable.
That means you cannot associate new products to this warehouse using this import, but only change stock level of already existing ones.
If you try to import a SKU not already associated to the warehouse, the import will not process this row but will still process other ones.
CSV file example:
sku;qty;shelf_location;
24-MB01;1;A1
24-MB02;10;D4
Once your file is correctly formatted, simply select it with the Choose file button, then click on Save Warehouse.
This will process the import and display a message saying how many stock level have been correctly updated, and how many were not updated.
Note : If the file is not well formatted, it will display an error message to let you know what’s wrong with the current file.
Delete a Warehouse
To delete a warehouse, select the warehouse to delete from the grid, then at the bottom right corner you will find a Delete Warehouse button.
Click on this button to delete the selected warehouse.
Modify a Warehouse
To edit / modify a warehouse, select the warehouse to edit from the grid, then you will be able to edit any field.
Finally, click on Save Warehouse to save updated information.
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