Warehouse management

Warehouse management

Warehouse management

You can create a warehouse to represent any way to stock a product, relevant cases are :
  1. Building
  2. Shop
  3. Supplier
  4. Defective products
  5. Products reserved (for instance for a show room, or internal usage)

Warehouses Settings

The warehouses management screen is available from menu 
Inventory >> Warehouses

From there, you get the possibility to create/delete/modify any warehouse.



Note : Be careful to never delete your default warehouse, as it can leads to several problems in Connect.

Add a new warehouse

At the right bottom corner of the screen, a button named as Add new warehouse will display the warehouse creation screen.


General

From the General tab, fill the required fields.

Fields
Description
Name
Name of the warehouse.
Contact
Contact of the warehouse holder.
Email
E-mail of the warehouse holder.
Status
Warehouse status. Disabled warehouse(s) will not be displayed into Connect grids.
Fullfillment method
Select the warehouse fullfilment method. Shipping warehouses will be displayed and used into Order Preparation screen, Dropship ones will be used and displayed into Drop Shipping screen.
Primary
Set "No" for all warehouses.
Display on front
Set "No" for all warehouses.
Use for supply needs
Consider or not orders to ship for this warehouse in supply needs calculation.
Website
Website associated to the warehouse. Cant be changed.
Notes
Add additional notes about this warehouse.
Open hours
Not used.
Address
Warehouse address.


Figures

Fields
Description
Sku's in stock
Number of in stock products affected to this warehouse
Total products
Qty sum of all products affected to this warehouse
Total value
Total cost of all products affected to this warehouse

Products:

This tab summarizes stock levels of warehouse products.
Note : You can export this list to a CSV file, using the “Export” button above the grid.


Orders to ship:

This grid displays order items to be shipped from this warehouse.

Once an order is shipped, order items are removed from this grid.


Import:

This feature should be used to update stock levels of warehouse products.

Expected file format and file specifications are described in the Import tab.

As a reminder, here are important points :

File extension : CSV / TXT
Separator : Semi-colon (; or ,)
Mandatory column : sku

Warning: Please use column names as described in the Import tab, using only lowercase letters.

As a reminder, usable column names in the import file are :


sku (mandatory or use barcode instead)
barcode (mandatory or use sku instead)
qty
shelf_location
warning_stock_level
use_config_warning_stock_level
ideal_stock_level
use_config_ideal_stock_level

When importing csv file make sure that the encoding type is in UTF-8.
Note : Only SKU(s) already associated to the current warehouse are importable.

That means you cannot associate new products to this warehouse using this import, but only change stock level of already existing ones.

If you try to import a SKU not already associated to the warehouse, the import will not process this row but will still process other ones.

CSV file example:

sku;qty;shelf_location;
24-MB01;1;A1
24-MB02;10;D4


Once your file is correctly formatted, simply select it with the Choose file button, then click on Save Warehouse.

This will process the import and display a message saying how many stock level have been correctly updated, and how many were not updated.

Note : If the file is not well formatted, it will display an error message to let you know what’s wrong with the current file.


Delete a Warehouse

To delete a warehouse, select the warehouse to delete from the grid, then at the bottom right corner you will find a Delete Warehouse button.

Click on this button to delete the selected warehouse.

Modify a Warehouse

To edit / modify a warehouse, select the warehouse to edit from the grid, then you will be able to edit any field.
​
Finally, click on Save Warehouse to save updated information.


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